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Online project management software, also known as “hosted” software is a great way to improve the project tracking system of most organizations while holding down costs. It allows project managers to be consumers of software, rather than provisioners, thus taking much of the hardware and software support out of the cost equation.

Online Project Management Software Reduces IT Hardware Expenditures While Improving Visibility And Connectivity

Online software—also known as “on-demand” or “Software-as-a-Service” (SaaS)—is made available through the project management software vendor’s servers. Therefore, customers are freed from the ongoing expense of maintaining the performance and security of on-premises hardware. Costs related to upgrades and maintenance are also eliminated.

Additionally, by essentially “renting” online project management software one seat at a time, smaller customers (requiring less than 100 licenses) that would not have been able to afford the upfront capital costs of a robust project tracking system can now use these systems.

Visibility and connectivity are also improved since any location with Internet access is a “gateway” to the on-demand project management solution. This provides two distinct benefits:

1. Far-flung consultants, temporary workers, and full-time employees all have equal access to the solution
2. All stakeholders (including managers and executive-level staff) can view the real-time status of a given project

An Online Project Tracking System Increases IT Staff Efficiency

Aside from reducing the hardware footprint of the project tracking system, the software vendor’s product specialists ensure the integrity and updating of the online project management software. This allows customers’ IT professionals to focus on their companies’ core competencies and to maximizing profitability and productivity.

In “SaaS Impact on Project and Portfolio Management,” Gartner, Inc. even poses the possibility that online offerings can enable departments or project teams to address their own specific needs without relying on the IT department at all. This illustrates the level to which end users are relieved of implementation and operational responsibilities.

Online Project Management Software is Secure

The security of online project management software is frequently greater than what users can provide on their own. Software vendors’ IT specialists are able to focus exclusively on the latest developments in data safeguards and provide them to customers. This is particularly true of vendors with SAS 70 certification, an internationally recognized standard with stringent criteria for guaranteeing the integrity of customer data and the uptime of a hosted project tracking system.

A Summary Of The Benefits Of Online Project Management Software

Online project management software provides a number of financial and operational advantages for companies seeking to optimize their project tracking system:

* Capital expenditures for applications and related hardware are reduced
* You save on the costs of software and hardware maintenance and upgrades
* Costs for database-related hardware and software upgrades are eliminated
* Internal IT staff workload and resource allocation is improved
* Internal staff as well as contract and project workers have access from Internet connections
* Managers and executives can view real-time status updates

As a result, online project management software simultaneously reduces the total cost of ownership, improves ROI and provides a more efficient project tracking system.